How to Lock Apple Notes on Your iPhone, iPad, and Mac – groovyPost

Do you have information in your Apple Notes app that you want to keep secure? Here’s how to lock Apple Notes on iPhone, iPad, and Mac.

Apple’s native Notes app is a great way to jot down anything you want. Thanks to the magic of iCloud, you can share your notes across all of your Apple devices.

Sometimes, however, you might not want people to see the contents of your notes. Maybe you’re making a list for a surprise party, or you’ve made a note of sensitive information such as someone’s bank details. If so, it’s possible to lock your notes.

Locking your notes means that no one can open them without the correct password. For quick access, you can also set up Face ID or Touch ID to unlock your notes. You can lock your notes on iPhone, iPad, or Mac, and if you lock a note on one device, it will be locked on any other Apple device signed in to the same Apple ID.

If you like the idea of keeping the contents of your notes safe, then read on to learn how to lock Apple Notes on your iPhone, iPad, and Mac.

Not All Apple Notes Can be Locked

There are some instances where you will not be able to lock Apple notes. Text notes and notes containing photos can be locked, but other types of attachments can stop your note from being lockable.

You will not be able to lock notes containing any of the following:

• PDFs
• Audio
• Video
• Keynote documents
• Pages documents
• Numbers documents

You are also unable to lock notes that are shared with other collaborators through iCloud or notes that sync between accounts.

How to Create a Password for Locked Notes on iPhone and iPad

To lock and unlock notes, you need a password. With compatible devices, you can set up Face ID or Touch ID to unlock your notes, but you will still need to set up a password first.

The first time you try to lock a note, you will be prompted to create a password if you haven’t already set one up. If you would prefer to set up your password first, you can do so through the Settings app.

To create a password to lock notes on iPhone and iPad:

1. Open the Settings app.
2. Scroll down and tap Notes.
   
3. Tap Password.
   
4. If you have more than one account, select the account to which you want to add a password.
5. Enter your password.
   
6. Verify your password by typing it in again.
   
7. Leave yourself a hint to remind you of your password if you forget it.
   
8. If supported by your device, you can turn on Face ID or Touch ID to allow you to sign in without typing your password.
9. Tap Done to confirm your password.
   

It is highly recommended to set a hint for your password that will help to remind you of it should you forget. That’s because if you forget your password, you will not be able to access any notes locked with that password. It is possible to reset your password, but this will only generate a new password that is applicable to all future notes; it won’t reset the password for any existing locked notes.

How to Lock Apple Notes on iPhone and iPad

In earlier versions of iOS, it was possible to lock multiple Apple notes at once. This is no longer possible; if you want to lock multiple notes, you’ll need to lock them individually. The good news is that once you’ve entered your password to lock a note, you don’t need to re-enter it during the same session. You can lock as many additional notes as you wish without having to type your password in again.

One important thing to note: the name of your notes will still be visible in the Notes app, even for locked notes. If there is anything you want to keep hidden, make sure that it does not appear in the names of any of your notes, as this information will be visible to anyone using your device.

To lock an individual note on iPhone and iPad:

1. Launch the Notes app.
2. Select the folder containing your note.
3. Find your note in the list or use the search bar to find it for you.
   
4. Tap on the note to open it.
5. In the top-right corner of the screen, tap the three dots icon.
   
6. Tap the Lock icon.
   
7. Enter the password that you set up. Even if you set up Face ID or Touch ID, you’ll need to enter your password the first time you lock a note. If you haven’t set up a password, you’ll be prompted to set one up now.
   
8. Tap OK, and your note will be ready to lock.
9. To lock the note, tap the Lock icon or lock your device.
   

How to Open a Locked Apple Note on iPhone and iPad

If you’ve locked Apple notes, no one will be able to see them without your password. To access your notes again, you’ll need to unlock them.

All other notes locked with the same password will be unlocked when you unlock an individual note. This saves you from having to keep unlocking each note you want to view. Your notes will all remain unlocked until you lock one of them again or you lock your device.

To open a locked note on iPhone and iPad:

1. Open the Notes app.
2. Open the folder containing your locked note.
3. Find the note in the list or use the search bar. Beneath the search bar is an option to quickly find all locked notes.
   
4. Tap the note you want to unlock.
5. You will be informed that the note is locked. Tap View Note.
   
6. Enter your password or use Face ID or Touch ID to unlock the note.
   Your note is now unlocked. All other locked notes will also be unlocked until you lock a note or lock your device.

How to Remove a Lock on an Apple Note on iPhone and iPad

If you decide that you no longer want a note to be locked, you can completely remove the lock from it. Removing the lock ensures that you can access the note even when other notes are locked. You can add and remove locks to notes as many times as you wish.

When you remove a lock from a note, that lock is removed on all devices that are signed in to the same Apple ID.

To remove a lock on a note on iPhone and iPad:

1. Open the Notes app.
2. Select the folder containing your locked note.
3. Locate the note or use to search bar to find it.
   
4. Tap the note you want to remove the lock from.
5. Tap View Note.
   
6. Unlock the note if required, using your password, Face ID, or Touch ID.
7. In the top-right corner, tap the three dots icon.
   
8. Select Remove to remove the lock from your note.
   
9. Once the lock has been removed, the padlock icon will no longer appear on your note.

How to Change the Password for Locked Apple Notes on iPhone and iPad

If you’re worried that your password has been compromised, or you just want to change it, you can change the password for your locked notes. Changing the password for one note will cause it to change for any other notes that use the same password.

You need to know your current password in order to change it to a new one.

To change the password for locked notes on iPhone and iPad:

1. Open the Settings app.
2. Scroll down and tap Notes.
   
3. Select Password.
   
4. Tap Change Password.
   
5. Enter your current password, then enter and verify your new password. Add a hint to help you remember your new password.
   
6. Tap Done to make the changes.
   

How to Reset your Notes Password on iPhone and iPad

If you completely forget your password, and the hint doesn’t help you remember it, then it is possible to reset your Notes password.

However, this new password will only be valid for any notes you lock going forward. You won’t be able to access any old notes as they will still keep their old password. That’s why resetting your Notes password should only be used as a last resort; doing so will mean having multiple different passwords locking different notes. There’s no way to tell which notes are locked with the old password and which with the new password, so things can soon get very confusing.

If you try to open a note locked with the old password by using your new password, you’ll see a hint for your old password. If you do manage to remember it, you will be given the option to update the password to the new version so that all of your notes are using the same password.

To reset your Notes password on iPhone and iPad:

1. Open the Settings app.
2. Scroll down and select Notes.
   
3. Tap Password.
   
4. If you have multiple accounts, select the account you want to change.
5. Tap Reset Password.
   
6. Enter your Apple ID.
7. Tap Reset Password again to confirm.
   
8. Enter your new password. Verify it and add a hint, then tap Done.
   
9. Your password is now updated for any notes you lock going forward.

How to Create a Password for Locked Apple Notes on Mac

You can also use the Notes app on your Mac to lock Apple notes. If you haven’t upgraded your iCloud notes, you’ll see an Upgrade button next to your iCloud notes folder in the Notes app. You’ll need to click this and follow the instructions in order to be able to lock your notes on Mac.

You can’t use Face ID to unlock notes on Mac, but if you have Touch ID on your Mac or keyboard, you can use it to unlock notes once you’ve set up your password.

As with the iPhone and iPad, if you don’t set up a password, you’ll be prompted to create one the first time to try to lock a note, but you might prefer to get this step out of the way first.

To create a password for Notes on Mac:

1. Open the Notes app.
2. Click on the Notes menu in the menu bar.
   
3. Select Preferences.
   
4. Click Set Password.
   
5. Enter your password. Verify it, and add a hint to remind you of it if you forget it.
6. Click Set Password to confirm.
   
7. If you have Touch ID on your Mac or Magic Keyboard, you can turn on this setting to use your fingerprint to lock and unlock notes.

How to Lock Apple Notes on Mac

Once you’ve set up your password, you’re ready to lock Apple notes on your Mac. There’s no way to lock all of your notes at once; you’ll need to lock them individually. However, once you’ve entered your password to lock the first note, you won’t need to keep entering it to lock any other notes.

To lock individual notes on Mac:

1. Open the Notes app.
2. Select the note you want to lock or use the search bar to find it.
   
3. Click the Lock icon or right-click on the note you want to lock.
   
4. Select Lock Note.
   
5. If you’ve already set up a password, enter it now. If you haven’t, you’ll be asked to create one.
   Your note is ready to lock. The note won’t be locked until you close the Notes app, after a period of inactivity, or by manually locking all notes by following the step below.
6. To lock all notes, click the Lock icon again and select Close All Locked Notes.
   
7. Your note is now locked. Any locked notes will have a small padlock icon next to their name and will state that they are locked.
   

How to Open a Locked Note on Mac

Now that your notes are locked, no one can access them without the correct password. To see the contents of a locked note, you’ll need to unlock it again. Unlocking one note unlocks all other notes that use the same password. These notes will stay unlocked until you manually lock a note, you close the app, or after a period of inactivity.

To open a locked note on Mac:

1. Open Notes and find the note you want to unlock.
2. You can use the search bar to quickly find all locked notes.
   
3. Click on the note you want to unlock.
4. You’ll be told that the note is locked. Click Enter Password.
   
5. Enter your password or use Touch ID to unlock the note.
   Any other notes with the same password will also unlock.

How to Remove a Lock on a Note on Mac

If you don’t want a note to be locked anymore, you can remove the lock. This ensures that you can access the note at all times, even when other notes are locked.

To remove the lock from a note on Mac:

1. Open the Notes app.
2. Select the note you want to unlock. You can use the search bar to find all locked notes.
   
3. Click on the lock icon or right-click on the note.
   
4. Select Remove Lock.
   
5. If the note is currently locked, you’ll need to enter the password. You won’t be able to use Touch ID to remove the lock on a note.
   Now the lock is removed, the note won’t lock, even when you lock other notes. The padlock symbol will no longer appear next to the note.

How to Change the Password for Locked Apple Notes on Mac

If you want to change the password for locking Apple notes on Mac, you can do so as long as you know the current password. If you can’t remember the current password, your only option is to reset it, which you can read more about in the next section.

When your iCloud and On My Mac accounts are set to the same password, changing your iCloud password will also automatically change the password for your On My Mac notes.

To change the password for your lock notes on Mac:

1. Open the Notes app.
2. Click Notes in the menu bar.
   
3. Select Preferences.
   
4. Click Change Password.
   
5. Enter your current password, then enter and verify your new password. Enter a hint to remind you of your new password if you forget it.
6. Click Change Password.
   
7. All notes locked with the old password are updated to the new password.

How to Reset your Notes Password on Mac

If you can’t remember your password, you can reset it. This won’t allow you to access any currently locked notes, however. You will only be able to use the new password to lock notes moving forward. Any currently locked notes will still keep their current password, and if you can’t remember it, you won’t be able to unlock them.

Resetting your Notes password can lead to having notes locked with multiple different passwords, so it should only be used as a last resort.

To reset your Notes password on Mac:

1. Open the Notes app.
2. In the menu bar, click Notes.
   
3. Select Preferences.
   
4. Click Reset Password.
   
5. Confirm your decision by clicking OK. You may also be asked to confirm your iCloud password.
   
6. Click Reset Password again to provide final confirmation.
   
7. Enter your new password, verify it, and enter a hint to remind you of it if you forget.
8. Click Set Password to confirm.
   

Keep Your Information Safe From Prying Eyes

Knowing how to lock Apple Notes on your iPhone, iPad, and Mac ensures that any information you want to keep private remains private. It’s a quick and easy way to ensure that even if someone has your device, they can’t see what you don’t want them to see.

If you have photos that you want to keep hidden, you can add them to your Hidden album. However, anyone can access this album if they know where to look. If you want to be sure that people don’t see certain photos, you can use the Notes app to lock your photos on iPhone. If you want to keep your browsing private, you can also use iCloud Private Relay which is included as part of iCloud Plus. For your desktop, it’s possible to encrypt your files and folders on Mac so that they can only be accessed with a password.